You are finishing with your day when your supervisor abruptly announces there will be a "brief" meeting. After a tiresome day of crunching numbers, dealing with varying clients, and concluding the day by a whisker is enough to drain you out vehemently. Diverging from grasping the contents of the meeting is therefore only plausible. That is why, to make meetings slightly more endurable, here are a few ways to maintain motivation during team meetings.
Hold interactive sessions
The best way to initiate any meeting is to make room for the participants to share a bit about their day, especially during this dreadful pandemic, when daily experiences are somewhat overwhelming. This helps make the participants feel at home and thus concentrate throughout the meeting and present their ideas without friction.
Inquiring about their mental health always has a good, lasting effect on the participants. In addition to that, interactive sessions act as captivating icebreakers among new members, familiarising them with the remainder of the team.
Note that it is also vital to appreciate your employees and recognise their utmost contribution and efforts. Give them space, hear their valuable opinions out, make them feel heard. Content and satisfied employees are worthy of motivating themselves.
Make meetings buoyant
This is predominantly targeted at the primary spokesperson of the meeting. The person hosting the meeting is parallel to a conductor at the orchestra. Just how a conductor brings together a beautiful orchestra, the host can use his/her words and expressions to make the meeting coherent.
A tried and tested method is to use encouraging words that spark optimism and change the tone of conduction as to not speak monotonously.
Avoid lengthy sessions
Time-consuming meetings are mundane and severely digresses from the main concept. Experts have stated that a maximum of twenty minutes is enough for an average person to lose track.
Therefore, to extract complete productivity and cut the meeting short, send prior emails containing necessary guidelines and detailed agendas. Objectives to be discussed, goals to achieve and problems to address can all be listed out beforehand to make the meeting succinct.
Convene brainstorming sessions
Brainstorming generally refers to collectively converse and scrutinise, giving rise to innovative and pragmatic ideas. In addition to that, brainstorming unravels existing problems giving forth solutions that benefit the company.
An effective brainstorming session in a meeting engages the participants constructively, making it interesting and certifying the meeting fruitful. Team building activities are also noteworthy in bringing about sustainable solutions to critical problems.
Arrange for such team building activities that bridge the gap between contemporaries, eventually leading to more substantial teams, such as office trivia, workshops, decipher riddles and puzzles, work out case studies, among many others.